Finance and Accounts Receivable Officer (AU)

RecruitGo is lookjng for a strong Finance and Accounts Receivable Officer that will provide administration support across invoicing, accounts receivable follow-up, retentions, expense claims, company credit card reconciliations, fuel cards, toll accounts, company vehicle administration, and month-end processing. The Finance and Accounts Receivable Officer should demonstrate strong attention to detail, accurate financial data entry, and effective debt collection management with timely follow-up. The role also requires close collaboration with Head Office Finance to ensure that all financial processes are completed efficiently, accurately, and in full compliance with company procedures.

Responsibilities

Accounts Receivable:

Process invoice requests and raise invoices in QuickBooks and relevant client platforms, including Ariba and Payapps.

Set up and maintain recurring invoices.

Monitor retentions, including due dates, retention balances, and claiming of retentions when due.

Issue client statements and complete initial accounts receivable follow-up to ensure collections are within agreed payment terms.

Escalate debt collection matters and sensitive client communications.

Assist with client vendor onboarding, including completion and submission of vendor application forms for new clients.

Debtor reporting and overdue account summaries.

Expense Claims:

Process approved employee expense claims from the expense platform into QuickBooks.

Check that expense claims are approved, complete, and supported by appropriate documentation.

Follow up missing information or discrepancies with relevant employees or managers.

Company Credit Cards:

Assist with reconciliation of company credit card transactions by cardholder.

Enter credit card transactions into the company expense platform.

Reconcile credit card transactions in QuickBooks.

Follow up cardholders for missing receipts, coding, approvals, or supporting documentation.

Support the team by maintaining accurate credit card transaction records.

Month-End Support:

Provide assistance with month-end processing.

Support preparation and posting of accruals and prepayments.

Generate financial reports as required.

Assist with reconciliation tasks and finance reporting requirements.

Ensure month-end tasks are completed accurately and within required deadlines.

Additional Responsibilities as required:

Support process improvements across accounts receivable, expense claims, and finance administration.

Assist with ISO audit requirements by ensuring records and procedures are complete and accurate.

Ensure finance tasks are completed in line with company procedures, approval workflows, and internal controls.

Identify and escalate errors, missing approvals, overdue items, or process gaps to Head Office Finance.

Qualifications

Experience in accounts receivable, finance administration, bookkeeping, or a similar role.

Experience using QuickBooks or similar accounting software.

Experience within a construction or AV industry would be an advantage.

Good understanding of invoice processing, expense claims, reconciliations, and month-end support.

Ability to work remotely with Australian-based finance and operations teams.

Ability to manage recurring tasks and meet deadlines.

Strong attention to detail and accuracy.

Strong written communication and follow-up skills.

Proficiency in Microsoft Excel, Outlook, and finance administration systems.

Why RecruitGo?

RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.

Salary range: Php 55,000 to Php 65,000

Shift schedule: AEST hours 8:30-5:30 with 1 hour lunch break

Work set-up: Remote; equipment will be provided